If you are looking for the best invoicing software for your small business, your quest is over now because we bring you the best invoicing software for small businesses. You never overlook the importance of invoicing and the billing process. Nowadays, the customers don’t want to wait, and you may hear that you lose if you snooze.
That’s why Invoicing software comes into the picture. Invoicing software for small businesses helps you with accurate invoicing and conduct recurring billing and assist accounting and tax process. So, if you haven’t thought about invoicing software, you should hold on to this thought and read this entire article to know more about invoicing software.
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What Is The Invoicing Software?
- 1 What Is The Invoicing Software?
- 2 Features To Consider While Looking For Invoicing Software
- 3 Best Invoicing Software For Small Business
- 3.1 1. FreshBooks Accounting Software
- 3.2 2. QuickBooks Invoicing Software
- 3.3 3. Xero Invoicing Software
- 3.4 4. Zoho invoice Software
- 3.5 5. Wave Free Invoicing Software
- 3.6 6. Intacct
- 3.7 7. Brightpearl
- 3.8 8. ZipBooks Free Invoicing Software
- 3.9 9. Hiveage
- 3.10 10. Stripe Invoicing Software
- 3.11 #11. Hubstaff
Invoice software is software that automatically generates billing for rendered products and services. The tool creates a list of services and products and their related costs and sends them as an invoice to the customer. These invoices are usually made using ready-made templates, so the process is more straightforward and more favorable for your business.
An invoice is created, the first step in receiving payment for all products sold or services offered. Before a few years, payments are mostly cash-based and ledgers, so they are kept manually, leading to false bills and delays in payments.
However, today we are taking the vast benefits of financial technologies such as electronic transfers, card payments, and online payments that speed up transactions. Invoicing software makes things a lot faster.
To take advantage of these invoicing software offers efficiency and productivity, you need to read further to know the features of various invoicing software for small businesses.
Features To Consider While Looking For Invoicing Software
Invoicing solutions vary widely in feature set, target use, and price, but they share the standard features. The best invoicing software for small businesses should have features like:
1. Create a new invoice
You can create clean, professional invoices that can be customized for your brand. The system must be able to extract and integrate information from projects, customer records, and timesheets.
2. Creating customer records
Invoicing software can summarize customers personally and purchasing information and attach relevant files to a single, centralized database equipped with search filters for easy access to customer records.
3. Credit card processing
Invoice software has functions to process credit cards instantly to save time, facilitate billing, and allow recurring billing and secure customer management. Some systems use automatic credit card billing to ensure customers don’t miss out on the amount owed.
4. Predefined templates
The look of your bills and invoices is also essential as accuracy, so the invoicing software provides a professional and predefined communication template. It will not only save you time, but you can even personalize your accounting and communicate your brand.
5. Multiple currency settings
This feature allows billing and billing systems to be seamlessly linked with the rest of the software architecture, similar to basic financial operations. Multi-currency setup can be useful for issuing receipts, accepting payments, managing taxes, and is very important for businesses worldwide.
6. Receiving/sending information
With this feature, you can quickly send quotes to your customers because all information is stored, and you have a centralized database that you can use immediately.
7. Invoices, payments, and tax reports
An excellent online invoicing system should do this within the same system without using external tax filing systems, wasting time summarizing information.
Best Invoicing Software For Small Business
We recommend the best invoicing software to use this year.
1. FreshBooks Accounting Software
FreshBooks is one of the best invoicing software for small businesses on this list. You can do many automated tasks, including invoice notifications and payment collection. It also helps you track your business finances with detailed analytic reports to help you make smarter decisions.
Freshbooks invoicing software is best for businesses that want the best tools and don’t want to spend a lot of time issuing invoicing. It efficiently tracks the expanses according to customer requirements. You can also easily add cost components to your invoice as part of your refund.
It comes with a modern and simplified user interface that facilitates easy collaboration with team members. The redesigned dashboard provides excellent customization. It has a high-performance mobile application to stay connected with clients and remote teams at all times. You can also take pictures of receipts to create invoices on the go.
It is easy to access all the essential financial reports generated by Freshbooks from your dashboard. It also offers an intuitive report with color-coding to save you the hassle. You can easily add an expense tool to your bank account to keep track of your expenses. It provides an automated late payment tracking function.
You chat with customers and team members on the go through the mobile app. You can automatically collect late fees on your invoice. And you can also send automatic and custom notifications to customers. You can easily create business proposals and quotes and allow customers to approve them with one click.
It tracks team time spent on specific projects through timers. You can generate invoices in multiple languages. It offers selective access to files to other parties, ensuring seamless collaboration.
- Tracking Expenses
- Simple User Interface
- Mobile App
- Financial Reports
- Lite: $4.50 per month
- Plus: $7.50 per month
- Premium: $15.00 per month
2. QuickBooks Invoicing Software
QuickBooks is another famous invoice generator software that helps you efficiently monitor all transactions by efficiently consolidating your accounting data. It also guarantees access to our sales and customer management modules so that you can process all your invoices in one place.
This tool is best for fast-growing small businesses. It supports more than 180 third-party integrations and provides powerful integration with existing applications in your business. They offer industry-specific accounting solutions to meet specific business requirements to facilitate integration with unique systems.
You can easily customize reports, schedule them on the calendar, and send them to other stakeholders. It also offers business-specific templates for robust customization. It ensures version control, securely stores client passwords, organizes all QuickBooks files on clients, and easily upgrades clients’ business files in batches.
You can initiate reconciliation immediately using all the accountant tools in the accountant center and quickly reclassify piles of transaction data and fix incorrect sales tax payments. It helps you to clear outstanding funds through a single screen. You can immediately send journal entries to the client with the necessary changes.
It offers access to immersive reports through easy-to-read consumer tools. You can efficiently consolidate multiple invoices into a single email for easy payment by customers.
- Seamless Integration
- Industry-Specific Solutions
- Automated Reporting
- File Manager
- Simple Start: $12.50 per month
- Plus: $35 per month
- Advanced: $75 per month
- Self-employed: $7.50 per month
3. Xero Invoicing Software
Xero is an online invoicing software for business that works seamlessly in any location. It has impressive features, including automatic notifications, online payment options, and customizable templates. It also provides robust data security for all shared invoices.
Xero provides an excellent customer experience with a free trial. It is useful for businesses and professionals who want to try out invoice software solutions before making their final purchase. It utilizes a multi-authorization model and two-factor authentication to limit the likelihood of financial fraud. Xero tracks inventory and keeps detailed records.
These records include purchase costs, commitment quotes, explanations, and tax status. It featured an easy-to-use dashboard that makes it easy to monitor the status of invoices and bills across your business.
It provides reliable integration with numerous popular third-party solutions, including Kabbage, ZenPayroll, Deputy, Vend, Evernote, Stitch Bill, Labs, Mogul, Workflow Max, Synergy, Carbon Analytics, and more. Etc.
You can easily control purchase orders and classify invoices as a draft, pending approval, payment, or delay. It offers an efficient financial comparison through interactive charts. It reduces repetitive data entry and accelerates invoice creation by leveraging existing invoice templates and setting up recurring invoices.
You can easily send bills from your tablet or smartphone. It embeds the ‘Pay Now’ option on your online invoice so your clients can pay right away. You can easily add expenses and expenses to your bill.
- Streamlined Transactions
- Inventory Management
- Easy to use
- Integration with a large number of tools
- Early: $5.50 per month
- Growing: $16 per month
- Established: $31 per month
4. Zoho invoice Software
Zoho is one of the best invoice solutions for small businesses. Small businesses can automatically generate and send professional invoices. The good news is that you can issue invoices in multiple countries and send recurring invoices with proper branding. It offers a free receipt maker for self-employed people.
Zoho Invoice is best suited for small business owners who want simple and effective invoicing capabilities. You can use decimal precision to record invoices in foreign currency. Customers can quickly pay online only through their invoices. Users can easily track expenses and time to track payments and track finances with immersive visual graphs.
You can manage all your data and store it on local servers and reliable external data centers. You can recover this data at any time. It also automatically backs up your data regularly. It offers a comprehensive view of all business information at a glance, including sales of goods and services or customers who pay periodically.
It supports multiple payment gateways like PayPal, Stripe, and more. You can send your invoices with appropriate branding through an easily customizable template. It automates repetitive tasks, including sending invoices or reminders. It comes with a permanent free plan that anyone self-employed (less than 5 customers) can utilize.
It provides an open API architecture that allows easy integration with existing business applications. You can easily create a project from a quote and convert it to an invoice. It Tracks time, read reports, and creates invoices on the go with an efficient mobile application.
- Decimal Precision
- Time Tracking
- Data Management
- Business Information Review
- Free version for Self-employed
- Basic: $9 per month
- Standard: $19 per month
- Professional: $29 per month
5. Wave Free Invoicing Software
Wave is another robust free invoice software on this list. It makes it easy for small businesses to create and send professional invoices within seconds. Plus, you can track your invoices’ status on the go through iOS and Android mobile apps.
It’s best for small businesses looking for free but competent accounting software. You will receive updates on due invoices and completed payments whenever customers view their invoices. Wave is an excellent platform for small businesses and startups on a tight budget with no hidden costs.
You can pay your team anywhere with online pay stubs. You can also select to deposit directly. Besides, it can create all tax rules and provisions at the same time. The automatic payment software can save you a lot of time. You can also send automatic notifications to clients.
It tracks costs efficiently to keep up with your budget. You can scan your bills or connect Wave to your bank account to monitor your daily expenses and accept online payments. The invoice and payment data are automatically synchronized with Wave. This software can instantly switch between automatic and manual payments at any time.
It instantly customizes invoices according to your business’ branding guidelines. You can send unlimited invoices. It offers payment processing, expense tracking, and cash flow processing.
- Instant Notification
- Free to use
- Tax calculations and deductions
- Automatic payment
Intacct is more than just an invoice billing software because it comes with many other accounting tools. It increases the efficiency of the accounting team and enables businesses to receive payments at a faster rate. You can also automate the invoicing process and connect with customers to make timely payments.
It is perfect for eCommerce businesses looking for an accounting tool that can be integrated. This software works closely with online retailers to streamline the process so you can fulfill orders faster. You can control your movements within the software.
A dashboard, default graphs, and charts related to the default report are provided. Users can also easily remove manual calculations from MS Excel sheets. It has a very functional and comfortable to use user interface. The dashboard is highly customizable and allows you to create shortcuts to almost any task.
It prevents data security threats by leveraging Oracle’s reliable database system. It offers granular insight into invoices. You can create a configurable process that can operate automatically to enhance internal control. It manages customer communication in a structured and automated way.
It offers real-time customer history inquiries such as payment history, delay, payment method, etc. You can create recurring invoices and send them directly to your customers via email. It interacts efficiently with your CRM solution to provide a bird’s eye view of sales, orders, quotes, and invoices.
- Faster order fulfillment
- Limited control and access
- Customizable Reports
- Easy to use
- Ask the Intacct Sales team for a price quote.
Brightpearl is omnichannel retail & invoicing software for small business. It automatically describes bookkeeping items for invoices, orders, and payments. It also protects essential data for reporting purposes. Brightpearl is best suited for retail channels and retail businesses.
It ensures centralized inventory management with all data maintained, updated, and changed in real-time in the database. It reduces manual bookkeeping by automatically calculating bookkeeping items for invoices, payments, and orders.
This software improves and manages your omnichannel business from a single location through strong integration with Amazon or Shopify. It becomes a central hub for all information that makes it easy to manage your business.
The automated report generation features of this software efficiently track financial position. Invoice tracking and billing can be automated on an e-commerce platform. You will get real-time financial data for your business, including sales, purchases, and inventory. It accurately works on mobile devices.
Brightpearl offers a free trial with all relevant features. You can create recurring invoices and send automatic notifications to your customers. It delivers feature-rich reports to help you gain actionable insights into your business. It offers automatic payment notifications or reminders to your customers.
- Centralized Inventory Management
- Automatic accounting
- Marketplace Connection
- A single information resource
- Monthly subscription at $6
- Annual subscription at $576
8. ZipBooks Free Invoicing Software
ZipBooks is free invoicing software that works well enough for small businesses. It allows users to accept online payments from a variety of providers, just like enterprise-class software. It is perfect for startups and freelancers looking for a free invoicing solution.
This software creates and modifies invoice templates to suit your specific business needs and branding. It is easy to access total accounts receivable, average invoice duration, and payable invoices. You can efficiently connect the software with your bank account to keep track of every penny cost to keep all financial data up to date.
It sorts of bank expenses and checks them quickly in one place. By tracking each team member’s time on a project, you can generate an invoice with the exact amount of time worked. It works great when used with project management software. You can get customer reviews through the feedback feature.
The reporting feature allows you to check the financial status of the last 12 months. It provides reliable and immediate customer support. The data-driven intelligence reports provide financial position scores. It offers automated recurring billing and notifications. It includes integration with essential third-party tools such as Asana, Google Drive, Google Apps, Google Chrome, and Slack.
- Flexible Invoice Maker
- Key Accounting Functions
- Connect with your bank account
- Reconciliation function
- Starter: Free of cost
- Smarter: $15 per month
- Sophisticated $35 per month
Hiveage works in more than 140 countries and has a rich user base of over 50,000 people. You can accept and approve online invoice payments while generating professional and elegant invoices. It is best for small businesses and freelancers.
It efficiently tracks both the time and money spent on your project. If miles are essential to your business, you can easily track the miles your employees pay. It provides tons of insightful reports to help you track the financial position of your business. It also creates standard reports and immersive graphs on accounts payable/receivables to track financial activities.
You can easily create quotations for your customers and convert them into invoices to get paid for the same quotation. Users can add your logo, name, contact information, and other business details to make your invoice look professional.
It provides integration with all major payment gateways. It bills your subscription through automatic, manual, and automated billing recurring invoices. This software allows employees to track their bills and invoices. The financial information can be shared within the team through secure channels.
It generates invoices from any device, including tablets and smartphones. You can export and import reports or data as CSV files via API. You can also connect with third-party software using convenient tools. It provides 99.99% uptime and backs up data regularly to prevent any kind of data loss.
- Mileage Tracking
- Robust Analysis
- Automated Quotation
- Brand Invoice
- Free plan for an entrepreneur for starting up
- Basic: $16 per month
- Pro: $25 per month
- Plus: $42 per month
10. Stripe Invoicing Software
Stripe provides a reliable invoicing solution and allows you to receive wire transfer payments without revealing your bank details. With recovery tools, you can reduce your payments and increase your profits by multiple criteria. It is one of the best invoice generator software.
If your business requires regular wire transfer payments, Stripe is an excellent tool. With Stripe, you can create a virtual bank account number that allows you to receive funds from anyone without divulging sensitive bank account information.
You can generate a one-time invoice and automatically send it repeatedly to customers. Payments can be accepted via ACH, card, or wire transfer. It is an incredible joy for developers as it allows easy and reliable integration with existing mobile apps. You can create and manage multiple subscription plans without writing a single line of code.
You can add an unlimited number of team members to handle a variety of roles and privileges. The integration API allows you to accept any payment method without a separate contract for one-time integration. It sends automatic payment notification via highly customizable email to clients.
It offers invoicing support in 13 languages. It provides a downloadable report that allows you to check your tax levies for easy transfer.
- Virtual Bank Account
- One-time invoice
- Stripe Billing API
- Ask Stripe Sales team for a price quote
Hubstaff is a time tracking software designed to streamline work tracking and invoicing. You can set different billing rates for your projects and track time to them. With Hubstaff, you can put your full attention to getting work done without worrying about errors in your time reports.
Hubstaff consumes virtually zero resources and runs quietly in the background while you do your tasks. Its intuitive app lets you quickly switch between different clients or projects, so you never miss a second of billable work.
The app automatically generates invoices based on the total hours worked and the respective billing rates. You’ll be able to see if a client has already viewed the invoice. You can receive payments within the app as well.
What’s more, Hubstaff includes a project budgeting feature that helps you stay on top of your expenses. Set budget limits for your projects and receive notifications as you approach them so you can easily avoid overspending.
- Time tracking and productivity monitoring
- Online invoices and payments
- Expense tracking and project budgeting
- Custom report exporting
- Free plan with basic time tracking features
- Basic: $7 per user per month
- Premium: $10 per user per month
- Enterprise: $20 per user per month
You can’t underestimate the importance of invoicing software for your business. These are the best invoice software available on the internet. I hope this article helps you to find the best-suited software for your business. Comment below your experience with any of this invoice software using the comment section below.
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Dilip is freelance software and tech content writer. At TopItSoftware mostly write about the best software. In his free time is doing graphic design work.